LEASE ADMINISTRATIVE INFORMATION

TENANT CONTACT INFORMATION

You are required to provide RPMV with your work and home or cell telephone numbers (including at least one with voicemail) and one valid unique email address, and you must notify the Office IMMEDIATELY of any changes in those numbers or email address. While we promise to respond to your requests promptly, we ask the same from our Tenants.

AGENCY RELATIONSHIP WITH LANDLORD

RPMV is acting as a general agent for the Landlord of the property. This means that we can bind the Landlord by contract, but it also means that we are always bound to act in the Landlord’s best interest. RPMV cannot guarantee that the Landlord will perform its obligations under your Lease.

LOCAL ORDINANCES

If local or state ordinances or laws conflict with these rules, the local or state ordinance and laws supersede these Rules. Tenant shall follow all laws and ordinances.

RENTAL VERIFICATIONS

We often receive requests from mortgage companies and other landlords wanting a verification of a tenant’s rental history. They usually want this information filled out and faxed back to them immediately. We are happy to comply, but we do charge for this service.

RETURNED CHECKS

The consequences of a rent check being returned for non-sufficient funds (NSF) are costly. After receiving an NSF check, RPMV will no longer accept your personal check, ACH, or eCheck for payments of future rents or fees. If your rent check comes back NSF, it is as if the rent has never been paid. At that point, you will be charged: a) an NSF Fee, b) the late charges, and c) the Notice Fee contained in your Lease. Once we have informed you that your check was returned NSF, you have 24 hours to make your NSF check good with a USPS money order or cashier’s check DELIVERED TO OUR OFFICE. Failure to do so will leave us no option but to deliver a “Notice to Quit or Vacate”, which is an eviction notice demanding that you pay immediately or move. We realize that at times an NSF check is the result of a bank error. If this is the case, you must provide us with a letter from your bank stating it was their error for us to continue to accept payment from your personal account. All Fees shall still apply. NSF checks will not be re-deposited.

COMMON INTEREST COMMUNITY OWNERS ASSOCIATIONS (CIC)

If you are renting a property in a deed restricted or CIC governed community, you are required to abide by the applicable Covenants, Conditions, & Restrictions (CC&Rs) and Rules and Regulations (R&Rs).

• Understand what you can and cannot do within the CC&Rs and R&Rs along with your Lease.
• Review the CC&Rs and R&Rs and understand what the possible repercussions and or fines could be.
• CIC governed communities’ rules and regulations can be strictly enforced.

BILLING FOR REPAIRS, FEES, AND LATE CHARGES

This expense to Tenant is stipulated in the Lease Agreement. RPMV will deduct any amount that is owed first from the next regular monthly rent payment. If there are insufficient funds in your account, or if Late Fees, Fees or other charges are not paid, this will cause Tenant to be delinquent in payment of the Rent. If this occurs, RPMV must proceed with our standard collection action by delivering a Notice to Quit and Vacate, which becomes an additional expense to Tenant. To prevent additional expenses to Tenant, please pay Rent and non-rent charges on a timely basis.

EARLY TERMINATION OF LEASE

As Property Manager for the Premises, our primary responsibility is always to act in Landlord’s best interest. However, we realize that extenuating circumstances may prevent a resident from fulfilling the term of their lease. If Tenant is not able to fulfill the term of their Lease, please contact the RPMV immediately to discuss the situation. Note that in the event that Tenant requests to move out early and the requested date is mid-month, unless otherwise agreed to in writing Tenant shall pay the full month rent with no refund for partial months until the tenant actually vacates.

EVICTION NOTICES

Rent is always due on the first day of the month. Some leases may contain “grace periods” related to late fees, but that does not change the rent due date of the 1st of the month. If the rent payment is not received by 3:00pm on the 3rd day of the month, Tenant will be served a Notice to Quit and Vacate (NTQ). Tenants will NOT receive a phone call if their rent is late. If the rent, all late charges and Legal Notice fee charged are not received in the Office within 3 days after receiving the NTQ, we will start an Eviction Action as provided for under the law. In that case, Tenant will be served a notice informing them of the court date to appear before a judge. If Landlord or RPMV must appear in court for an Eviction Action or like suit, Tenant will incur additional charges to cover such costs as provided under law.